Administration Officer Wanted
Administration Officer Wanted In Johannesburg…
Roles:
• To offer general administrative assistance other as deemed necessary for the company purposes and issuance of certificates in accordance with legislation.
• Screening telephone calls and handling enquiries; organising your manager’s diary and making appointments; dealing with letters and emails; writing letters and producing reports and presentations; arranging meetings; organising and maintaining office systems; taking notes at meetings; making travel arrangements looking after visitors
• Acting as office manager and supervising other administrative functions.
QUALIFICATONS and EXPERIENCE
• Grade 12 and formal training in office procedures and use of office equipment.
• Good knowledge and understanding of the company’s intranet systems; trained on the job in your company’s procedures
• Diploma in Business and Administrative Management.
• Advance Training in Microsoft Systems
POSITION OUTPUTS
Communication (20%)
• Ensure appropriate communication within the company and with external clients. 20%
Customer Interface (20%):
• Project a satisfactory image of the company to all customers in dealing promptly with telephonic, mailed or personal interactions
Legislation Administration (30%):
• Provide administrative support with information data and records.
• Process operation manuals and amendments.
• Update database regularly.
• Control fees and applications.
• Issuance of IPS, FOP, AOC, ATO numbers, etc.
General Administrative Functions (30%):
• Develop and maintain a proper filing system; screen and classify documents; track documents; accurately retrieve information as and when required.
• Coordinate functions and meetings.
• Arrange domestic and international travel.
• Manage the control of all consumables and liaise with the Procurement Department regarding stock.
• Prepare and assist with departmental meetings.
Desired Skills:
• Communication
• Legislation Administration
• General Administration
• Customer Interface
Desired Work Experience:
• Less than 1 year
Desired Qualification Level:
• Diploma
